Why a Coordinator?

Why Tosca Productions?

If you’ve started your planning, you will have run across many locations, caterers, hotels and places of worship offering “Wedding Coordination” services. In order to close the deal, they entice you by including coordination services as a way of saving you money. In the long run, these services are often minimal and not without compromise. An experienced Independent Coordinator, like Tosca Productions differs in many aspects and offers you one-on-one attention with your best interest in mind.

Ceremony & Reception Site Coordinators

Churches, Synagogues, Temples and Reception Locations all have on-site coordinators. While their services are valuable their main goal is to make sure vendors uphold the rules and guidelines set forth by the location such as no flower petals or rice, no flash photography and setting up ceremonial items for the officiant. Tosca Productions will work closely with the facility coordinator but in addition, they are there for any last minute bobby pin or safety pin issues, pep talk as you are about to line-up, taking care of all the bridesmaids and transferring personal belongings from the ceremony to the reception.

Hotel & Reception Catering Managers

Locations compete for revenue. Promoting a one-stop-shop is often attractive to a first time bride but it does come with a price. A catering manager will include coordination services as part of the package. Since commission is often an incentive, saving you money is not their main goal. The fact is that since they are not independent, they are juggling 3 to 5 events each week, maybe even have one or two events at the same time as your celebration. What’s worse is that the person you’ve depended on creating your vision and knowing all of little details pertaining to your celebration has handed off your event to another manager due to vacation schedules or another assigned event. Even if they were able to orchestrate your event, they typically stay for set-up and until dinner is underway and then hand it off to the floor manager or captain. This is never a problem if you have your Independent Coordinator overseeing all of the evening’s events. The role as a Catering Manager is very important. They work with you on the menu and consult with the chef on providing a wonderful dining experience. They are there to make sure the tables are set and oversee vendor set-up. What is lacking is the personal service and time it takes to create a personalized event. They usually provide you with a list of vendors or companies who have worked at their site before yet many have had little or no personal experience with the individuals. Tosca Productions recommends vendors based on your budget and personal style. They are in constant communication with you and your vendors so that on the day everyone is prepared rather than running around as if it was a rehearsal. They are prepared for emergencies from the time you are getting dressed until your final farewells. They are acting on your behalf rather than on the behalf of the venue. They know your exact vision and family dynamics and will coordinate a seamless celebration with you in mind.

Florist

A true designer is focused on the overall ambience of the event but since they are not present during the actual event, a florist’s vendor recommendations are a personal choice rather than from first hand experience at the actual event. Tosca Productions has worked personally with and/or checks references to recommend and insure reputable providers that will reflect your individual style.

Caterer

Caterers enhance your dining experience. From creative menus and table top designs they have your interest in creating a smooth orchestration of your event. Most have first hand experience when it comes to recommending top professionals and will guide you in the right directions but even with their expertise their main focus is the food service and staff. Tosca Productions works closely with the caterer. They free up their time so they can focus on creating a wonderful dining experience while Tosca Productions is in the background overseeing and directing the event on your behalf. All the little details and personal issues such as hair and make-up schedules, getting to the church on time, transporting your guests, fixing dress, veil and tuxedo issues are attended to so you can relax and enjoy the celebration.

Tosca Productions

An Experienced Professional Independent Wedding Coordinator is indispensable. While many use to consider it an additional expense, most couples today find a planner is an essential part of planning. Without a director to oversee the production, they realize that they will be pulled away from their guests to answer questions on timing, service, set-up and seating arrangements…a daunting task for a day they should be enjoying with their family and friends.

Even when you’ve hired the best vendors, asking them to play the role of coordinator can be very costly. Each vendor should be providing you with services you’ve hired them to do whether it’s capturing the day or creating a wonderful dining experience. When they are pulled away to assist you or the family, their services are placed on hold. Tosca Productions is there when you are getting dressed and ready and attending to any last minute detail such as gathering members for your photo session, pinning flowers, making sure transportation has arrived and getting you to the church on time. They are trained and dedicated to you from the planning stages until your final farewells. They are available to answer questions and research the best possible deals to keep you on track and organized every step of the way. Tosca handles only a handful of weddings so you are guaranteed that your every wish is met. You will breathe a sigh of relief and enjoy your guests, knowing that Tosca is taking care of every detail.

The pages of Rave Reviews and thank you letters singing Tosca Productions praises are a testimony to her motto “Our motivation is to supersede your expectations.”